Blogs

The Contracting Awards 2023

JA were proud to sponsor the Contracting Awards 2023 award for:

 

The winner of the Best Umbrella Company 500-1500 clients was Rocket Paye. Our CEO Kilian Fitzsimmons-Wilson was one of the judges on this panel. The judges thought the Rocket Paye entry was a strong and passionate entry about doing things differently and doing things right, with exemplary supporting evidence.

 

The black-tie event was attended by JA team members Kilian Fitzsimmons-Wilson, Adam Herridge, Alex McMillan, Amin Kashy and Stuart Rouse. It was a fantastic evening of 5 star food at the Royal Lancaster London, giving the team the opportunity to reconnect with familiar faces and forge new connections.

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Partners

RSign

RSign is a global eSignature platform, offering all the specialised features with a flexible pricing model that adapts to businesses from all industries, sizes, and regions. It solves your most obscure workflows cost-effectively while complying with global privacy and legalities.

What RSign Offers:

Guided eSign Experience: RSign transforms documents and forms into guided, gracefully stylish e-signing experiences. The expert staff offers easy onboarding and fast migration from the users’ existing systems.

eSign Templates Automate Faster: RSign template - set up once, re-use it forever. Create logic, build rules, or imagine any other eSign document control and it’ll be there, in RSign. Close deals fifty times faster and say goodbye to paper.

Digital Forms & Bulk eSign: Digitise any form with just a click and a swipe. With RSign, there are no more struggles of form fill, sign, and data extraction.

Privacy, Compliance & Legalities: RSign lets you meet the strictest eSign laws and privacy regulations - GDPR, HIPAA, E-IDAS, UETA, ESIGN, and more. RSign’s robust legal eSign audit trail and transaction forensics will give you peace of mind.

Dynamic API, Integrations & Automation: RSign has been built into the most popular apps, messaging programs, document management systems, CRMs, ERPs — any application that lets you print. Plus, there are a range of APIs that are configurable to address your every imaginable automation need.
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Partners

ST. HELENS CHAMBER

St Helens Chamber is a unique organisation and one of the most successful of its kind in the country. They are one of the largest Chambers in the UK and have recognised the role that the private sector can play in the broader community, particularly in an area which has high levels of unemployment and a relatively low business density.

Their core mission is “To support our Members and enhance the economic success of St Helens businesses and people”.
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Partners

ZEMPLER BANK

Zempler specialise in providing current accounts to PSC freelancers & contractors. Contractors can open their award-winning account within 5 minutes, with account details instantly available to approved applicants.

With over 120k opened accounts and over 200 active contractor accountancy partners, Zempler understand how to work with practices in order to ensure a seamless banking experience for their clients.

JA clients will benefit from Zempler having a direct API intergration to ensure that transaction data is synchronised daily, as well as the application process for a Zempler Business Account being integrated within the JA environment.

They understand how vital it is that you can trust them with your money. Zempler is issued by APS Financial Ltd (AFL). AFL is authorised by the Financial Conduct Authority under the Electronic Money Regulations 2011 for the issuing of electronic money (FRN 900002), and its parent company, Advanced Payment Solutions (APS), is authorised and regulated by the Financial Conduct Authority for consumer credit activities (Registration No. 671140), and AFL is an Introducer Appointed Representative of APS.

AFL also works in partnership with other trusted, big names like the Post Office to operate the accounts for you. Zempler cards are used by consumers, businesses and several local authorities throughout the UK.

For extra peace of mind, our cards are MasterCard® branded, one of the world's biggest names in credit cards.
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Partners

PENSIONSYNC

PensionSync is an all in one tool that simplifies the complexities of pensions processing for employers and bureaux. It was designed to streamline the process of connecting payroll to pension schemes.

PensionSync Flexible File Upload process allows you to simply drag and drop all your clients' pension files into PensionSync, saving time by eliminating the need to log in to each pension provider's website and upload the files manually.

PensionSync automatically corrects common errors between payroll and pensions in the correct format requirements for the relevant pension scheme, there's no need to make changes to payroll or change pension configurations.

The PensionSync Dashboard provides full visibility across your pension scheme(s), so you can see everything in one place.

Connecting your existing pension scheme(s) to PensionSync couldn't be any easier, all you'll need are your scheme reference and pension provider login details.
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Partners

SMART PENSIONS

Smart Pension is one of the largest workplace pension providers in the UK offering a modern pension that will be net zero by 2040. Over 70,000 UK businesses trust Smart Pension with their workplace pension scheme. They've achieved all of this in a short seven years which makes Smart Pension one of the fastest-growing companies in the retirement savings market.

The Smart Pension Master Trust is overseen by a board of independent trustees to make sure your employees' interests are always looked out for.

With our direct API integration they do the hard work, giving you the peace of mind to get on with running your business, knowing that everything is in hand, you are complying with your legal duties and your employees are being well looked after.

You can read more about our partner here.
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Partners

Freelancer & Contracting Services Association

The Freelancer & Contractor Services Association (FCSA) is the UK's leading membership body dedicated to raising standards and promoting supply chain compliance for the temporary labour market.

FCSA accreditation is recognised as the industry's compliance gold standard. FCSA Accredited Members are independently assessed annually against the highest industry standards set within the FCSA Codes of Compliance.

As a professional employment service provider, accreditation will provide assurance to recruitment agencies that your business is fully compliant and transparent. For recruitment agencies, accreditation removes the time, complexity and cost of implementing a robust preferred suppliers list.
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Philosophy

All that you need

With over 12 years experience, cloud based from day 1, our payroll and accountancy solutions lead the way in making your business compliant, efficient and stress free. We make the complicated easy - your clients will be paid on time every time, while you focus on growing your business.

We pride ourselves on the tenure of our team with the average being 6.7 years. A happy team is an effective team - our clients benefit from this. With over 150 years of collective experience we are always on the front foot when it comes to changes in compliance or market conditions.

What makes us stand out

  • 99.99997% Uptime For Over 12 Years - We Don't Let You Down
  • Custom Branding - Your Brand At The Forefront
  • The Team That Cares - Customer Service Is The Heartbeat Of Our Business
  • Compliant - Working Closely With All Industry Experts
  • Tailored Data Integration As Standard Across The App
  • User Influenced Roadmap
  • World Class Customer Support - Real People, Real Time And With A Smile
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Contact Us

Send us a message

Get in touch

Contact us

  • 01942 721397
  • Tyrone House, 369 Haydock Lane, Haydock, WA11 9UY
  • info@weareja.co.uk
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Privacy Policy

YOUR RIGHT TO PRIVACY

Introduction

1.1 We are committed to safeguarding the privacy of our website visitors and service users; in this policy we explain how we will handle your personal data.

1.2 We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website.

Context

2.1 We provide this web site to our clients that you are in turn a client of (your “service provider”). As such JustAccounts is a “data processor” and as such you should also be familiar with the privacy policy of your service provider as the “data controller”. We are likely to have been provided your personal data by your service provider under a contract between us and them.

How we use your personal data

3.1 In this Section 3 we have set out:

(a) the general categories of personal data that we may process;

(b) in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;

(c) the purposes for which we may process personal data.

3.2 We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

3.3 We may process your account data (“account data”). The account data may include your name, sex, address, DOB, NI Number, company name and email address. The source of the account data is you or your service provider. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you.

3.4 We may process your financial information included in your personal profile on our website (“financial data”). The financial data may be transaction, bank, government gateway, tax, expense and invoice data. The profile data may be processed for the calculation and presentation of services.

3.5 We may process your company data that are provided during the use of our services (“company data”). The company data may include name, address, contact, registration, and VAT. The source of the company data is you or your service provider. The company data may be processed for the purposes of operating our website and providing our services.

3.6 We may process information that you provide to us for subscribing to our email notifications (“notification data”). The notification data may be processed for the purposes of sending you the relevant notifications.

3.7 In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject.

Providing your personal data to others

4.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.

4.2 We may disclose usage data to our suppliers or subcontractors insofar as reasonably necessary for the ongoing operation of the web site.

4.3 In addition to the specific disclosures of personal data set out in this Section 4, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject.

International transfer of your personal data

5.1 In this Section 5, we provide information about the circumstances in which your personal data may be transferred to [countries outside the European Economic Area (EEA)].

5.2 The hosting facilities for our services are situated within the EEA and the UK.

5.3 Personal data may be transferred to members of JustAccounts who are based in India for development purposes.

5.4 We require all with access to the data to follow the relevant laws and procedures to safegard the security of your personal data.

Retaining and deleting personal data

6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3 We will retain and delete your personal data as follows:

(a) All personal data will be retained whilst the user or service provider holds a valid service contract. At the end of which period it will be deleted from our systems.

6.4 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject.

Amendments

7.1 We may update this policy from time to time by publishing a new version on our website.

7.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

Your rights

8.1 In this Section 8, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

8.2 Your principal rights under data protection law are:

(a) the right to access;

(b) the right to rectification;

(c) the right to erasure;

(d) the right to restrict processing;

(e) the right to object to processing;

(f) the right to data portability;

(g) the right to complain to a supervisory authority;

(h) the right to withdraw consent.

8.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can access your personal data by visiting your profile when logged into the website.

8.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

8.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are certain general exclusions of the right to erasure. Those general exclusions include where processing is necessary: for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims].

8.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

8.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims. Should you require a list of third parties, please refer to our website (https://weareja.co.uk) for further information.

8.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

8.9 To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

8.10 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

8.11 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

8.12 You may exercise any of your rights in relation to your personal data by written notice to us.

About cookies

9.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

9.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

9.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Cookies that we use

10.1 We use cookies for the following purposes:

(a) session status - we use cookies to help us to determine if you are logged into our website (cookies used for this purpose are: laravel _session)

Cookies used by our service providers

11.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

11.2 We use the Envestnet Yodlee service, if you subscribe to their service through our web site their privacy and cookie policy can be found.

Managing cookies

12.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a) Chrome

(b) Firefox

(c) Opera

(d) Internet Explorer

(e) Safari

(f) Edge

12.2 Blocking all cookies will have a negative impact upon the usability of many websites.

12.3 If you block cookies, you will not be able to use all the features on our website.

Our details

13.1 This website is owned and operated by JustAccounts Limited

13.2 JustAccounts Limited, a Company Registered in England and Wales No. 07168834 Registered Office: Tyrone House, 369 Haydock Lane, Haydock Merseyside WA11 9UY

13.3 You can contact us:

(a) by post, using the postal address given above;

(b) by telephone, on the contact number published on our website;

(c) by email, using the email address published on our website.
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Cookie Policy

YOUR RIGHT TO PRIVACY

What are cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or 'break' certain elements of the sites functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies.

How we use cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.

The cookies we set

Forms related cookies

When you submit data through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

Site preferences cookies

In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.

Third party cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, see the official Google Analytics page.

From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.

More information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.

However if you are still looking for more information then you can contact us through one of our preferred contact methods:

Email: info@weareja.co.uk
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About Us

Meet The Team

We Are JA is a team that cares, we care for our clients going above and beyond to help them grow and succeed but we also care about the environment. We use local suppliers at every opportunity, and we are regularly fundraising for charities close to our hearts.

Bruce Thew

Chair

Bruce has over 20 years' experience building and managing outsourcing businesses internationally. Bruce began his career at PCL Plc rising to the level of Group Managing Director within 12 years. Between 1997 and 2005, Bruce held senior management roles at Ceridian Group. Bruce serves as Chairman of Liaison Group, Chairman of Active Non-Executive Services, Chairman of Safeguard World International, Chairman of The Oxford Literary Festival and Chairman of Iconic Programmes Ltd. Bruce was a Non-Executive Director at Bridgepoint/NES group from 2005 to 2006.

Kilian Fitzsimmons-Wilson

Chief Executive Officer

Previously National Sales Manager at FreeAgent, Kilian has a proven track record of building highly motivated and successful teams. A real specialist in building and maintaining meaningful lasting relationships. Family man with 1 wife, 2 children, 3 dogs and 7 chickens, Kilian still finds the time for a game of rugby on a Saturday and the odd ride on his motorcycle as well as being a trustee and avid fundraiser for Pseudo Obstruction Research Trust.

Adam Herridge

Product Director

Adam is JA's Longest serving employee, starting in sales before moving on to trainer and account manager. As our Product Director he is in charge of the whole product from how it looks to HMRC compliance. Adam has very little spare time but any time he has is spent with his young daughter and watching his beloved Warrington Wolves hoping that at some point it will finally be their year.

Alex McMillan

Operation Director

Alex joined JA 8 years ago as Head of Finance and more recently is the Operations Director. Relentless in keeping all the moving parts of the business aligned, making sure guidelines and strategy are being implemented effectively. Previously Financial Controller of Principal Hotels (now IHG), hates running but loves cake. Enjoys reading and travelling.

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Partners

Who we work with

The JA team have worked tirelessly to bring a network of industry leading partners who can help you enhance your service offering, to attract and retain your growing client base.
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Performance

All that you need

Payroll

HMRC recognised for PAYE, Umbrella & PSC Calculations
Run payroll individually and cross-company
Automated HMRC messages
Efficient tracking & processing of statutory payments
In depth data interrogation

Onboarding

Inbound enquiry through to employee creation
Personalised pay illustrations & key information documents
Digital contract acceptance
Capture & store important documents including ID
Management and tracking of referrals

Contractor Hub

Fully branded in your logo and colours
Customisable client portals
Multiple configurations to match your services
Adverts to promote your services & business partners
Direct communication tool

Reporting

Pre-configured set of standard reports
Enhanced MIS using your custom report builder
Fully exportable data in multiple formats
Bespoke reports which can be fully branded

Bookkeeping

Full sales and purchase invoicing
HMRC recognised for MTD for VAT Returns
Simple bank reconciliation with our open banking tool
Customisable chart of accounts

Timesheets

Straightforward importing of bulk timesheets
Unlimited import template mapping
Create individual or consolidated invoices
Allow employees to submit timesheets via client portal

Expenses

Manage employees rechargeable, tax relief and taxable expenses from start to finish
Manage company expenses and tailor to your bookkeeping requirements
Upload and store receipt images per expenses
Customisable flows and compliance options

Just switch

Specifically designed for IR35
Switch employees effortlessly between companies
See list of historic employments
Tailored data interrogation to track switched employees
Payroll documents & P45 data moves with the employee

Security

ISO 27001 certified
Certified by Cyber Essentials
Industry leading security systems to protect you and your clients
Granular user control so you can manage precisely who has access
Frequent and fully encrypted database back-ups
Password protected support
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Products

See what we offer

Umbrella

Onboarding Solutions
Expense Management Module
Tailored Data Interrogation Module
Universal UK payroll solution
Strategic partnerships and integrations with industry leading pension solutions
Full bookkeeping package as standard
Custom Branded
DIY or Fully managed migration solutions
Personalised worker portal

Construction Industry Scheme

Engineered by design, easy to use for you and your clients
Innovative verification tool
Personalised subcontractor portal
Full bookkeeping package as standard
Handle your CIS300 submissions with ease via our integrated tool
Customised payment and deduction statement
Custom Branded
Tailored Data Interrogation Module

Personal Service Company

HMRC recognised MTD software
Initial enquiry to trail balance client experience
Personalised client engagement portal
Cross company functionality including VAT, Payroll and Bank Reconciliation
Cross company data integration module
Automated bank feeds
Custom Branded
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